Privacy Policy
Effective Date: November 2026
Heathwood Hall Episcopal School ("we," "our," or "us") operates the website located at www.heathwood.org (the “Site”). This Privacy Policy outlines how we collect, use, and protect your information.
1. Information We Collect
We may collect the following personal and technical information:
- Contact Information: Names, email addresses, phone numbers, and mailing addresses.
- Vehicle Information: Make, year, model, license plate number, and driver's license information.
- Student Information: Names, ages, and other information necessary for enrollment, educational programs, and school activities.
- Payment Information: Information related to tuition, fees, donations, and event purchases, which may be processed through third-party payment providers.
- Website and Device Information: IP addresses, browser type, device information, cookies, and website usage data
2. How We Collect Information
We collect information when you:
- Fill out forms (e.g., contact forms, event registrations, vehicle registration, enrollment, applications)
- Register for camps or enrichments through CampBrain
- Pay tuition or fees on-line
- Donate or purchase event tickets
- Subscribe to newsletters
- Interact with our Site, which may use cookies and analytics tools
3. Third-Party Services
Heathwood Hall works with trusted third-party service providers to support school operations and deliver services to our families, students, faculty, and staff. These providers may have access to limited personal information as necessary to perform services on our behalf.
These services may include:
- School Administration & Student Services: Platforms supporting enrollment, student records, attendance, academic programs, and school communications.
- Communications & Marketing: Email distribution, website analytics, and digital communications.
- Financial Services: Tuition payments, donations, event registrations, and payment processing.
- Educational Technology: Learning management systems, instructional applications, digital libraries, and student assessment tools.
- Human Resources & Operations: Employee records, payroll, device management, printing, and administrative services.
- Athletics & Activities: Athletic registration, scheduling, and extracurricular program management.
Each third-party service has its own privacy policies.
4. Use of Information
We use your information to:
- Communicate with you about school-related events or updates
- Process donations, payments, and registrations
- Improve website functionality and content
- Meet legal or regulatory requirements
5. Cookies & Tracking Technologies
We use cookies and similar technologies to:
- Improve user experience
- Track website usage
- Support analytics and personalization
You may disable cookies via your browser settings, but some features may not work properly.
6. Data Sharing & Security
Heathwood Hall does not sell personal information. We may share limited information with third-party service providers as necessary to support school operations and provide requested services. We may also disclose information when required by law or necessary to protect the rights, safety, and security of our school community.
We implement reasonable technical and organizational measures designed to protect personal information from unauthorized access, disclosure, alteration, or loss.
7. Children's Privacy
Our Site may collect personal information about children only when voluntarily submitted by parents/guardians for camp or school-related purposes.
8. Your Rights
You may request to review, correct, or delete your data. Please contact us at marcom@heathwood.org for any data-related inquiries.
9. Changes to This Policy
We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised effective date.
10. Contact Us
If you have any questions about this Privacy Policy, please contact:
Heathwood Hall Episcopal School
www.heathwood.org
Phone: 803.765.2309
Email: marcom@heathwood.org